TASA MINOR HOCKEY ASSOCIATION
MEMORANDUM OF ASSOCIATION
Updated as of May 9th, 2011
1. The name of the society is the “TIMBERLEA AMATEUR SPORTS ASSOCIATION” and may be known as “TASA”.
2. The object of the Society is:
a. To foster, promote and encourage good sportsmanship and social development through minor hockey team participation.
b. To supervise and instruct the fundamentals, rules of game and recreational needs of minor hockey.
c. To provide a representative body which brings together people from different walks of life in the community, who are interested in the development of minor hockey.
3. The activities of the Society are to be carried on within the boundaries of TASA as prescribed and changed from time to time by the Nova Scotia Minor Hockey Council and the activities shall be consistent with the rulings of Central Minor Hockey Federation.
4. The registered office of the Society is 12 Westwood Boulevard, Upper Tantallon, NS, B3Z 1H3.
5. All teams in the competitive division of TASA shall be called and referred to as “Mighty Ducks”.
BY-LAWS
1. REGISTRATION:
All children living within the boundaries of TASA may participate in Minor Hockey programs upon payment of the appropriate annual registration fees.
2. OFFICERS AND COMMITTEES:
a. This Association shall be governed by a slate of officers who shall be elected at the annual meeting to be held prior to 1 June.
b. The officers of this Association shall be as follows:
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POSITION TITLE
|
|
PREREQUISITE / QUALIFICATIONS FOR POSITION
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TASA President
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* |
1 year Executive Vice-President or 2 years Vice-President experience
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Executive Vice-President
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* |
1 year Vice-President or 2 years Executive experience
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Vice-President Competitive
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* |
1 year Executive experience or 2 years Competitive hockey volunteer experience
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Vice-President Recreational
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* |
1 year Executive experience or 2 years Recreational hockey volunteer experience
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Vice-President Female
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* |
1 year Executive experience or 1 year Female hockey volunteer expxerience
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Vice-President IP/Novice
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* |
1 year hockey volunteer experience
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Secretary and Risk Management Vice-President
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* |
2 years hockey volunteer experience or related risk management experience
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Vice-President Finance
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* |
Accounting / management / business experience
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Immediate Past President
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*** |
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Certification Coordinator
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* |
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Development Coordinator
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* |
Level 1 Coaching certified (minimum)
2 years coaching experience
Player evaluation experience
Knowledge / understanding of Hockey Canada guidelines on player and coach development
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Communication Coordinator
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* |
Computer knowledge
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Fundraising Coordinator
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* |
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Equipment Manager
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* |
Experience managing a budget |
Referee-in-Chief
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** |
Senior official |
Registrar
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** |
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Ice Scheduler
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** |
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* Elected positions - Nominations accepted prior to AGM
** Referee-in-Chief, Registrar and Ice Scheduler positions are appointed by voting members of the Executive
*** Immediate Past President position is filled by previous year’s outgoing TASA President (if applicable)
c. The voting members of the Executive shall be elected by members at an ordinary or annual general meeting of the Association and their term shall be for a two-year period. The Immediate Past President shall also be a voting member of the Executive and can serve in this position until replaced.
d. The positions of Referee-in-Chief, Registrar and Ice Scheduler shall be appointed annually by members of the Executive and shall serve as non-voting members of the Executive Committee.
e. In the event that the position of President becomes vacant prior to the end of the one year term, the Executive Vice President automatically assumes the position of President, for the remaining portion of that one year term.
f. In the event that an executive position, excluding that of President, becomes vacant during the term, the Executive may appoint a qualified person to fill the position for the duration of the one year term.
g. The Executive Committee may appoint a number of chairpersons to organize and oversee various committees and projects, which may from time to time be required. These appointed chairpersons may, at the discretion of the executive, attend Executive Meetings but shall not have a vote.
3. POWERS AND DUTIES OF THE EXECUTIVE:
TASA President
The President is responsible for ensuring the Association’s mission, goals and objectives are met through the effective management and delivery of the minor hockey program. The President, or in his absence, the Executive Vice President, shall preside as Chairman at meetings of the Executive. He shall be permitted to vote at any meetings of the Association only for the purpose of breaking a tie vote. He shall be empowered to act on behalf of the Association and any meeting where representation of the Association is required. The President cannot be a coach, Assistant Coach or Team official in the Association.
TASA Executive Vice President
The TASA Vice-President will support the overall operation of the Association and assume the duties of the President in the event of his/her absence for any reason. The TASA Vice President may be appointed to Chair operational committees as a representative of the Executive.
Secretary & Risk Management Vice-President
To maintain accurate records of all meetings and ensure the Association’s policies and procedures are in compliance with the various hockey-governing bodies, review and make recommendation on Association’s policy and procedures; and, fairly and effectively apply the same.
Vice President Finance
The Vice President Finance is responsible for effectively administering and reporting the financial affairs of the Association.
Vice President IP/Novice
To ensure the IP/Novice programs meet the identified program objectives and effectively represent the interests of players, parents and instructors at the Executive level. The Novice Vice President will provide ongoing support and guidance to the IP and Novice Divisional Directors.
Vice President Female Hockey
Responsible for the overall management of the Female Hockey Program and effectively represent the interests of players, parents and coaches at the Executive Level. Shall be TASA’s female hockey delegate on the SCFHL and effectively represent the interests of the Association.
Vice President Competitive
Responsible for the overall management of the Competitive program, including but not limited to, coordinating the coaching selection and player evaluation processes. The Vice President shall effectively represent the interests of players, parents, coaches on the executive as well as represent TASA on the CMHF.
Vice President Recreational
Responsible for the overall management of the Recreational program, including but not limited to, coordinating the coaching selection process and team assignment. The Vice President Recreational shall effectively represent the interests of players, parents, coaches on the executive as well as represent TASA on the MMHL.
Immediate Past President
Responsible for ensuring the current Executive benefits from the knowledge and experiences of previous years and will Chair the Nominating Committee whose responsibility it is to ensure a full slate of qualified nominees are presented at the Annual General Meeting for consideration and election.
Certification Coordinator
Responsible for administering and tracking coaching certification requirements, communicating certification opportunities, and advising Divisions Directors of those coaches and team staff who are not in compliance with certification requirements as determined by Hockey Nova Scotia.
Development Coordinator
Responsible for the design, implementation and monitoring of the development of TASA’s coaches and players at all levels and ensuring all coaches are properly certified and in compliance with National standards.
Communications Coordinator
To ensure the TASA membership is aware of activities, opportunities, successes and relevant issues by effectively using the association website, email communication and other appropriate public media.
Fundraising Coordinator
Responsible for the effective management and administration of any initiatives, approved by the TASA Executive, to benefit the Association’s overall financial status
Equipment Manager
Responsible for effectively maintaining an inventory of uniforms and supplies by effectively managing, distributing and collecting all equipment assets owned by TASA.
Referee in Chief
Responsible for the effectively recruiting, training, scheduling, and paying of all officials within the organization to ensure a highly qualified corps of officials are available for all levels of hockey.
Registrar
The Registrar will effectively manage and maintain an accurate registry of all Association coaches, managers and players to support TASA administration activities and in compliance with Hockey Nova Scotia policies and protocols.
Ice Scheduler
Working under the direction of the Ice Scheduling Committee the Ice Scheduler is responsible for fairly and equitably allocating ice to all levels and divisions of TASA Minor Hockey.
Divisional Directors
There shall be Divisional Directors selected by the Executive from interested members whose names shall be submitted through an open recruitment process. The Divisional Directors shall support communications between the Executive, Coaching/Bench staff and parents. The Divisional Directors shall report to the Vice President Competitive and NOVICE/IP respectively and shall assist in the evaluation or placement processes at the appropriate level.
Divisional Directors shall be selected for the following divisions:
Novice
IP
Atom
Peewee
Bantam
Midget
4. EXPENDITURES:
No expenditure in excess of five hundred dollars ($500.00) per item shall be made without the prior approval of the Executive Committee, either by meeting or conference call or consensus.
5. MEETINGS:
a. Definition of Members: Members of TASA Minor Hockey will consist of parents and guardians of paid, registered players. The dates defining registered player are during the normal HNS season defined as September 1 to April 30.
All members of TASA Minor Hockey who are of legal age to vote may: attend any general meeting, vote at any general meeting, hold office. Votes will be limited to one vote per paid registered child in TASA.
Members are not entitlied to vote by proxy and membership is not transferable.
b. The annual meeting of this Association shall be held prior to the 1st of June each year.
c. Special meetings of this Association may be called on a favorable vote of the Executive Committee or at the discretion of the President.
d. At all meetings of the Association, twenty (20) eligible voters shall constitute a quorum, and 50% plus 1 members constitute a quorum on the Executive Committee.
e. Notice of the Annual Meeting shall be posted as per normal procedure for the community associations at least seven (7) days before such meeting.
f. The Fiscal year shall run from May 1 to April 30.
6. VOTING:
a. At all general meetings of this Association of its Committees, voting shall be by a show of hands unless the Executive decides upon a ballot being required. Voting will be by ballot for positions of the Executive.
b. Decisions shall be made by the majority vote cast of members present at the meeting.
7. REGISTRATION:
a. Registration forms shall be made available to the residents of the area prior to the hockey season.
b. Registration fees shall be set by the Executive prior to registration.
8. EQUIPMENT:
Equipment that is owned by the TASA organization shall not be used for any activities that are not sanctioned by TASA.
9. AMENDMENTS OF BY-LAWS:
These by-laws may be amended, altered or revoked and additional by-laws may be added in manner provided under Section II, Chapter 286, Revised Statutes of Nova Scotia and Amendments thereto, by majority vote of three-fourth (3/4) of the members present at a special meeting. Five days notice in writing and/or electronically of the special meeting shall be given to each member and the Notice shall set forth the terms of the proposed alteration, revocation or amendment.
10. CONDUCT OF MEETINGS:
When applicable, Roberts Rules of Order will be used to govern all meetings.
11. EXECUTION OF DOCUMENTS:
The president or his designate shall be responsible for the execution of any official documents on behalf of TASA.
12. APPOINTMENT AND REMOVAL OF DIRECTORS:
Directors shall be appointed or removed by the President and shall be responsible for duties outlined by the President (see above). In the event the position of any director shall be become vacant for any reason, the President may appoint a replacement.
13. REMOVAL OF EXECUTIVE COMMITTEE MEMBERS:
In the event an Executive Committee Member is determined not to be performing his duties, or has committed a travesty against hockey or the Association, the same individual can be removed from his position by a majority vote of the Executive Committee.
14. BORROWING POWERS:
The borrowing powers of TASA may be exercised by special resolution of the members.
15. ELECTION OF EXECUTIVE OFFICERS:
a. A Nominating Committee, consisting of the Past President serving as Chairperson, and two to five general members approved by the Executive, will recruit and accept applications for Executive and Management positions up to thirty (30) days prior to the Annual General Meeting.
b. Nominees for the positions will be posted on the website not less than twenty-one (21) days prior to the Annual General Meeting.
c. The membership may nominate individuals for Executive positions by providing notice to the Secretary not less than fifteen (15) days prior to the Annual General Meeting. Such notice shall set out the name of the individual nominated. The nomination form must be signed by not less than five (5) members in good standing and must be signed by the nominee, indicating that he or she is willing to accept the position if elected. The person nominated must meet the qualifications and prerequisites for that position.
d. A complete list of nominees will be posted on the website not less than ten (10) days prior to the Annual General Meeting.
e. If only one nomination exists for a position that person will win by acclamation.
f. Should two or more nominations exist for a position a vote will be held at the Annual General Meeting to determine who will hold the position for the upcoming season.
g. Should the position not have any nominees as of ten (10) days prior to the Annual General Meeting the new Executive formed at the Annual General Meeting will appoint a member in good standing to the vacant position.
Association Policies
HNS Code of Conduct
Risk Management
Criminal Records Check/Child Abuse
Hockey Nova Scotia Constitution
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